Overview
Are you passionate about supporting the well-being of Chicagoland youth?
Do you have at least 1-3 years of nonprofit administrative experience?
Do you work well on a dynamic, motivated team that is dedicated to their mission?
We are currently in search of a Nonprofit Administrative Assistant for a Social Services Organization. This is position is based in Downtown (Loop) Chicago, Illinois.
ORGANIZATION TYPE: Social Services Organization
LOCATION: Downtown (Loop) Chicago
POSITION TITLE: Nonprofit Administrative Assistant
DURATION: Temporary, part-time (16-20 hours/week)
PAY RATE: $13.00-16.00/hour
Is This Your Dream Job?
The Nonprofit Administrative Assistant will directly support the CEO and Director of Operations on special projects and office management tasks including but not limited to: calendar and email management, data queries, and accounts payable updates. The Organization is seeking a mission-driven, results-oriented, hardworking team player who takes great pride in their work and has strong integrity.
Our Ideal Candidate:
- Minimum 1-3 years of administrative experience, preferably in a nonprofit office setting
- Proficiency with Microsoft Office Suite required
- Experience with Salesforce and Sharepoint preferred
- Must possess effective written and oral communication skills and strategic and analytical thinking skills
- Able to work well under pressure, meet deadlines, manage multiple projects, and prioritize competing responsibilities.
- Comfortable working in a culture of diversity and inclusion.
- Ability to work independently and as part of a group and contribute to a positive office culture
How You Will Spend Your Day:
- Calendar and email management for the CEO including scheduling meetings, managing junk/spam emails and updating contacts.
- Sort and distribute mail, accept orders for office supplies from staff and order as directed, make conference room reservations and provide copying as needed
- Collect receipts for monthly credit card transactions and provide transaction details on the credit card tracking log for the Director of Operations.
- Compile invoices, check requests and expense reimbursements for the weekly Accounts Payable reports
- Assist the CEO with receipt management for monthly expense reimbursements.
- Collect timesheets from staff and check Sharepoint to ensure all time sheets are uploaded and available for Director of Operations
- Assemble cash disbursements and draft administrative communications for the CEO including legislative mailings
- File Illinois Lobbyist expenditure reports on a semi-monthly schedule and upload the report to Sharepoint.
- Assist with travel arrangements for the CEO
If this sounds like the job for you, we would love to help make that happen. Please submit your resume by clicking the “Apply” button located at the bottom of this job description.
Know a friend who would be a great fit? Feel free to send us their resume as well.
Is this position not a great fit?
For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.
Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.