We are currently in search of a Director of Sponsored Programs for a Research Foundation. The position is based in Santa Clara County, CA.


ORGANIZATION TYPE: Research Foundation

LOCATION: Santa Clara County, CA

POSITION TITLE: Director of Sponsored Programs

SALARY: $153K – $163K

BENEFITS: Exceptional benefits including medical, dental and vision insurance; a 403 (b) retirement plan with a 7% employer retirement contribution after 1 year; 25 days of PTO on an annual basis; sick leave hours accumulation; Life, AD&D, and LTD coverages; and a subsidized post-retirement medical insurance plan for eligible employees.

Reporting to the Executive Director of the Research Foundation, the Director of Sponsored Programs serves a leader responsible for the administration and management of the Office of Sponsored Programs, ensuring compliance with all federal, state, and local administrative requirements and costing principles, regulations, grantor restrictions, and foundation’s fiscal policies. This includes direct supervision of a team of 5, overseeing an additional team of 10+. The Director manages $40M+ in grants and a $2M+ department budget.

 The Office of Sponsored Programs (OSP) partners with the Office of Research to assist in the pursuit of external funding for sponsored research and service projects. OSP serves as the central coordination point for all grants and contracts, and partners with principal investigators (PIs) to ensure compliance with federal, state, and institutional policies.


Our Ideal Candidate:

  • 5-10+ years in full life cycle of a Sponsored Programs Office including Information services, Pre-award and Post-award. Advanced knowledge in foundation research, contracts and grants sponsorship or similar background including experience and understanding of federal agency policies, regulations and processes
  • Strong verbal and written communication skills, collaborative in working cross-functionally and with key offices within the foundation to accomplish tasks and initiatives
  • 5+ years in supervising, coaching and holding other staff accountable for performance.
  • Bachelor’s degree, preferably in related field, Master’s degree preferred
  • Demonstrated success in managing large and complex budgets effectively, with high level of financial acumen and financial and grants database experience
  • Experience in comprehending and analyzing contracts, legal documents and policies
  • Ability to focus on improving processes and effectiveness of a department
  • Results-oriented and strategic, solution-focused with an ability to solve complex issues
  • Independently uses data analysis to inform strategic direction, develops methods and evaluates criteria for achieved results
  • Competent in using financial database systems, grants management systems and related tools
  • Commitment to foundation’s mission and values, a passion for research


How You Will Spend Your Day:

  • Leads, directs and oversees the foundation’s department of Office of Sponsored Programs (OSP) in keeping with the needs and competencies of the institution. Efforts range from implementing or modifying existing OSP protocols and procedures to increasing efficiency, overseeing the development of and writing processes for grants and contracts.
  • Manages over $40M in grants and over $2M for the department budget
  • Directly supervises and coaches a team of 5, overseeing an additional team of 10+
  • Collaborates with senior administration to develop policies to promote grants and contracts which support the foundation’s objectives
  • Establishes and maintains effective and key relationships with staff, federal, state and private agencies
  • Administers and interprets federal and state laws and regulations including agency guidelines for grants management and sponsored research including NASA, DOD NSF, US DOE, NIH, NEA and NEH and knowledge of Single Audit and the Uniform Guidance
  • Creates and fosters an environment of support for the research community by developing strategic plans and implementing programs to increase external funding and contract support for staff
  • Serves as the “face” of the foundation and as a direct line of communication for all internal and external stakeholders, including senior management and community partners
  • Oversees intellectual property negotiations and conditions related to patents, copyrights, trademarks, and other technology transfer issues


We’d love to hear from you.

 If this sounds like the job for you, we would love to help make that happen. Please submit a resume to lmcintire@cnpstaffing.com with “Director of Sponsored Programs” in the subject line.

 Know a friend who would be a great fit? Feel free to send us their resume as well.

Is this position not a great fit?

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Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base.  Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.